Product document
Approved product specification
Finished dimensions, measurement convention, material or film target, construction, printing, packing and applicable control points.
Matched to the requested productControlled buyer documents
Request the Document Set That Matches the Product
Specifications, sample inspection records and certificate documents are reviewed for product relevance, private information and validity before release.
Three controlled record types
Know what each document is meant to answer
A buyer request should name the product, approval stage and the records needed. A generic file may not describe the proposed construction.
Quality example
Sanitized inspection / COA sample
A reformatted example that removes customer names, purchase-order data, people, contacts and unrelated commercial details.
Clearly labeled as a sample recordCompliance record
Controlled certificate document
Certificate fields and validity are checked before sharing. Historical files are not presented as current records.
Validity checked before releaseCertificate status rule
Validity is checked at the time of the request
Only the verified current or historical status stored in the compliance record is used when a controlled certificate document is prepared.
Request workflow
Three inputs prevent the wrong file from being shared
Include these details with the request so the document can be matched before quotation or order approval.
- 01
Identify the product
Send the product route, current bag, photo, drawing or packed-item dimensions.
- 02
State the approval stage
Clarify whether the team is reviewing feasibility, sampling, artwork, quotation or an approved order.
- 03
List required records
Name the specification, inspection example, certificate or transaction information the buyer expects.
Controlled request
Request the right document set for the selected product.
Files are checked for relevance, validity and private information before release.